Customer Case Study

The Challenge

A large distributor in the medical space wanted to make call centers more profitable. Their customer service centers play an important role in keeping customers happy, but did not generate much revenue.

The distributor's customer service centers are staffed by reps who take calls and orders from customers. The reps are very buy, and must take orders quickly so that other customers aren't left waiting.

These customer service reps are uniquely well-positioned to make sales because they talk exclusively to decision-makers: customers that are willing and able to make purchases. But, because they don't know what items their customers are likely to buy, the reps can't capitalize on the opportunity. The reps are talking to the right people, but they don't have the tools necessary to make sales.

If reps could actively make orders happen, instead of passively taking orders that were already going to place, call center profitability would increase greatly. When customers call to place orders reps should not only complete requests, but also pitch additional products.

This process would be especially profitable given that no extra costs would be incurred. Reps are already on the phone with customers, and orders are already being shipped. If the reps simply encouraged customers to make bigger orders, almost all of the gross margin would drop to the bottom line.

In order to make this shift, however, reps need an accurate recommendation engine that does not compromise their ability to field calls. Reps don't need to know everything about callers, they only need an accurate source of products to pitch.

Our Solution

The company deployed Proton in call centers. This gave customer service reps access to an AI-driven recommendation engine that tells them which products callers are likely to buy.

Reps still take orders like normal when customers call. However, they now take the additional step of offering customers products suggested by Proton. This includes complimentary items - products that might "go with" past purchases- or items due for reorder.

For example, when a customer orders latex gloves, Proton might suggest that the rep also offer the caller disinfectant spray. Or, if the customer is due to restock on swabs, Proton may suggest those instead, keeping the repeat order.

Regardless of the products pitched, the underlying strategy is to increase average order value (AOV). When customers place orders Proton helps reps increase profitability.

Dashboard Benefits

• Accurately suggests different product pitches for every customer based on their data
• User friendly interface drives high user adoption with minimal training
• Works instantly, enabling better performance on phone calls or emails
• Enables reps to actively make orders, instead of just passively taking orders

Results and Next Steps

Reps and managers successfully used Proton to increase AOV. Proton users reported an AOV 20% greater than peers who did not use Proton.

Customer service reps enjoy privileged access to decision-makers. These reps, however, can only leverage this position to increase sales with the support of a good recommendation engine.

Reps care about AOV, because it indicates an ability to do more than just take orders. Customer service reps are never going to generate revenue by attracting new customers. That's not their role. But they can greatly increase profitability by getting existing customers to spend more.

"With proton, customer service reps can make what seem to be well-researched up-sells and cross-sells at the click of a button; driving up our average order value" -Chief Operating Operator

When effective reps increased AOV by persuading callers to make bigger orders, they generated revenue without increasing costs. Phone time remained unchanged, as does the number of shipments being made. However, as the increased AOV indicates, the distributor was making more money.

The distributor can further increase call center profitability by encouraging more reps to use Proton, and by eventually fully integrating it into their CRM system and rep protocol.

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When effective reps increased AOV by persuading callers to make bigger orders, they generated revenue without increasing costs. Phone time remained unchanged, as does the number of shipments being made. However, as the increased AOV indicates, the distributor was making more money.

The distributor can further increase call center profitability by encouraging more reps to use Proton and by eventually fully integrating it into their CRM system and rep protocol.